Location London
Job-type Permanent
Salary £30,000 - £45,000 | DoE
Reference BBBH13034_1619511413

Why are you here? There are a few reasons that will work pretty well for all parties:

1) You've got a little bit of experience in Proposal Management or Bid Writing elsewhere and you're ready for a new opportunity - perhaps somewhere with a purpose, operating in an interesting sector, with an opportunity to take control of proposals.

2) You're currently in an operational position - or a similar role that requires you to be an organisational wizard and excellent proofreader - but you're ready to get stuck into something more creative.

3) You're currently in a generic marketing executive or assistant role, but you're ready to take a step into something new. You enjoy content, you're creative, your eye for detail is second to none - but you need something new to get you out of bed in the morning. Maybe you're ready to own and manage your own specialism.

If you're nodding along, it sounds like you're in the right place.

We'll tell you why we're here.

We're experiencing incredible levels of growth at Acre and it's happening thick and fast. As you'd expect in those circumstances, the quantity of proposals we're working on is growing exponentially. We need someone to take charge of that process, make it run more smoothly and ensure that the proposals going out of the door are second to none.

Alongside that, we're inundated with contracts to read and terms and conditions to sign. We need someone to keep a close eye on those, ensure that they're properly prepared, negotiated, reviewed, signed and stored safely.

If that sounds like an interesting proposition, let's tell you more about it.

Firstly, we're a global recruitment business operating in the sustainability and climate change sectors. I'm sure this explains a little about why we're so busy - everyone is looking to tackle these problems head-on right now - but also tells you a little about the sorts of clients we work with. Our proposals, and our work, help provide solutions to real-world problems. It's nice to work for a business with real purpose!

We're headquartered in London, with Amsterdam and New York offices, but currently, are all working from home. We can be flexible about that in the long term too if that's your preference, so we're open to where you're based, as long as you could get into London perhaps once per fortnight.

In terms of the day-to-day, this role will be 70% focused on producing proposals. You'll be the consistent point of contact for the consultants at Acre throughout the pitching process, right from setting up a document to when they go out of the door and come back for amends. You'll be:

  • Supporting in the production and editing of proposals, ensuring that they go out of the door looking visually excellent - No dodgy fonts, no stretched logos, and in line with our brand guidelines.

  • Assisting with the content of those proposals - You'll know when they read well or could be simplified, and can give a good grammatical once over.

  • Developing into the 'Lucidpress Guru' - Our pitching software, Lucidpress, is snazzy (not your standard powerpoint or word document!). We'll teach you how to use it, then will need you to learn everything there is to know about the platform, be on hand to upskill and train new consultants when they join and answer any tickets or queries about documents being worked on.

The other 30% of your time, you'll be our contracts and T&C's master. You'll:

  • Be the point of contact for T & C's: You'll need to know exactly what payment terms and legalities we can agree to, what we can't, and be able to come to an arrangement that makes sense for all parties involved

  • Have overall management responsibility for the contract process: This will include coordination of different parts of the business to ensure all contracts are properly prepared, negotiated, reviewed, disseminated, signed, and stored

  • Provide continuing support of executed agreements: (e.g. drafting amendments, extensions and terminations, interpreting contractual language in response to issues or questions that arise)

  • Identify possible contract or process operational risk and proactively work to provide a solution

We are open to the background or experience that you might have, as long as you can offer the following competencies:

  • An eye for design skills: You'll need to be able to produce documents that are visually strong. Whether you've used Indesign or Illustrator before, or even just Canva or mastered Powerpoint - you'll have a good eye for spacing, design, and know when things look polished and professional. Experience in design is not essential, but a desire to learn is a must.

  • Strong proof-reading capabilities: You're the last line of defense for typos before our clients see our work. You'll also need to be able to read, understand and give feedback on long legal documents when it comes to terms and conditions and contracts, being able to spot an issue before it arises and come up with a solution is important.

  • Ability to give commercial feedback: You won't just be around to make these proposals look nice - you're someone to bounce ideas off and be able to advise when we have better ways of presenting information, or when something could be written with more clarity.

  • A good understanding of technology: Whilst we don't expect that you'll have used Lucidpress before, you'll need to be tech-savvy. We can give you the training on our software, but being comfortable in learning new technologies and embrace them quickly is a must!

  • You will be able to facilitate a proposal from concept to completion. This will mean being organised, able to multi-task and follow a plan, and good at sticking to timelines.

  • You'll be able to juggle a fluctuating workflow, whilst delivering all of your work to the highest standards. Proposals and terms can be a little like London buses - they're prone to all coming in at once! There will be plenty to do in the downtime, but you will need to be able to manage your time during busy spells.

We're ready to hire for this position as soon as we find the right person. In fact, our team can't wait for you to start! If you'd like to discuss the role in more detail, reach out to the lady you'll be reporting into - Rachel Frost, Head of Marketing at Acre - or click apply and we'll be in touch.