Acre is proud to work with APF Energy, a growing, innovative producer of renewable energy based in the Netherlands, to strengthen their team.
About APF Energy
APF Energy B.V. is a Dutch biomethane producer focused on the development, construction, and operation of green gas installations. The company is part of a growing group of entities active in the sustainable energy transition. Operating from its office in Harderwijk, APF Energy works with a lean and dedicated senior management team and maintains close relationships with financial institutions, regulatory bodies, and operational partners across the Netherlands.
Position Summary
We are looking for an experienced and proactive Executive Assistant to support the Senior Management Team of APF Energy. In this varied and pivotal role, you will serve as the central operational and administrative backbone of the organisation — ensuring the management team can focus on strategic priorities while you handle the day-to-day coordination, administration, and communication. The role requires someone who thrives in a dynamic environment, takes ownership without hesitation, and combines strong organisational skills with a high degree of discretion and commercial awareness. No two days will be the same.
Key Responsibilities
Administrative Support
- Completing KYC forms for banks, insurers, notaries, customers, and other service providers
- Completing Chamber of Commerce (KvK) forms and maintaining registrations
- Updating and supplementing information with the Dutch Tax Authority (Belastingdienst)
- Configuring authorisations within MijnRVO
Legal & Compliance Coordination
- Coordinating documents and contracts requiring signatures (including digital signing)
- Liaising with banks, notaries, accountants, and other external parties on behalf of management
- Arranging staff access to relevant platforms and authorities (e.g. via eHerkenning)
- Supporting onboarding and offboarding processes in coordination with HR and payroll
- Supplying data from the various entities to suppliers, partners, and authorities as required
Office & Communications Management
- Serving as the primary telephone and communications contact for internal and external parties
- Scanning, distributing, and archiving incoming post and correspondence in SharePoint
- Setting up and maintaining email addresses and SharePoint access (in coordination with IT)
- Ordering office supplies and managing general office operations
- Scheduling appointments, meetings, and travel arrangements for the management team
- Taking and distributing minutes at Management Team (MT) meetings
Project & Ad Hoc Support
- Supporting senior management with research, document preparation, and project coordination
- Managing and prioritising multiple requests and tasks simultaneously from various stakeholders
- Identifying opportunities to improve workflows and administrative processes
- Any other tasks that arise and require hands-on support.
Candidate Profile
Education & Experience
- MBO+ or HBO level of working and thinking
- Minimum 3–5 years of experience in a similar role as executive assistant, management assistant, or office manager
- Experience in a multi-entity or holding structure is a strong advantage
- Affinity with financial administration and/or legal/regulatory processes is a plus
Skills & Competencies
- Excellent command of Dutch (native or near-native); good working knowledge of English
- Proficient with Microsoft 365 (Outlook, Teams, SharePoint, Word, Excel)
- Highly organised, accurate, and able to work independently
- Strong communication skills — both written and verbal
- Discreet and trustworthy in handling confidential information
- Proactive and solution-oriented, with a can-do mentality
- Flexible and able to prioritise effectively under changing circumstances
- Familiarity with Dutch regulatory/government platforms (eHerkenning, MijnRVO, KvK, Belastingdienst) is an advantage
What We Offer
- A varied and impactful role at the heart of a growing sustainable energy company
- A small, collegial, and professional working environment
- Hybrid working: minimum 2 days per week in our Harderwijk office; remainder from home
- Preferred availability of 32 hours per week (4 days); 24 hours per week (3 days) is open to discussion
- Competitive salary
- 25 holiday days per year (based on full-time)
- Pension scheme
- Travel expense reimbursement
- Room for personal development and growth
Acre is supporting APF Energy on the hiring and selection process for this position. If you are interested, please apply online or reach out to Peter Vos at peter.vos@acre.com.
